We are pleased to announce the 2022 Swifts AGM. This is our opportunity to reflect on the last 12 months, celebrate our successes as a club, and elect a new committee to guide the next 12 months. We will be looking for some new volunteers to stand for committee and make their mark on the legacy of the club.
Remember we need self-nominations for committee! You can go for ANY role but we are in particular need for people to stand for Treasurer, Race Secretary and Welfare and Inclusion.
If you’re thinking about it but want more information on how it runs, I’m more than happy for people to speak to me (in person/via fb/via email secretary @ birminghamswifts.co.uk).
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AGM Information
What is it?
We are pleased to announce the 2022 Swifts AGM. This is our opportunity to reflect on the last 12 months, celebrate our successes as a club, and elect a new committee to guide the next 12 months. We will be looking for some new volunteers to stand for committee and make their mark on the legacy of the club.
When and where?
Sunday 6th February at The Fox Pub (17 Lower Essex St, B5 6SN).
We expect doors to open at 3pm and the meeting to start at 4pm.
How do I get involved?
Nominations: Any registered member may stand for committee, and all committee roles are open to nominations. We are expecting some of the existing committee to step down at this AGM so it’s vital we have enough nominations to keep the club running.
How to be nominated: Submit your name to secretary[@]birminghamswifts.co.uk by 3pm on Sunday 23rd January 2022 nominating yourself for a committee role.
Next submit a paragraph, (manifesto) to tell the membership why they should elect you to the role. This should be sent to chair[@]birminghamswifts.co.uk by the same deadline. As our current chair, Holly, is planning to step down this year, she has agreed to collect these ahead of the deadline.
Motions: Any proposed motions for the AGM should be emailed to secretary[@]birminghamswifts.co.uk by 3pm on Sunday 23rd January 2022.
Eligibility to vote: To attend and vote at the AGM you need to be a current member, and have filled in the membership form since it was updated in January 2022.
A full AGM briefing pack will be sent before the meeting listing who is running for committee alongside their manifestos, and what motions have been proposed.
Only those who have updated their membership since the beginning of 2022 can participate.
Proxy voting: If you’re eligible to vote but can’t attend the AGM, you can nominate another member to vote on your behalf. Email secretary[@]birminghamswifts.co.uk to nominate your proxy by 3pm on Saturday 5th February 2022.
Committee Roles: If you’re interested to stand for the committee, please look over the roles carefully before sending in your nomination. You can also talk to the current committee for more information.
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CLUB CHAIR
- To hold overview of the activities of The Club and give leadership on new initiatives.
- To ensure the culture of the club reflects its objectives.
- To be available as a first point of contact for all new members.
- To chair committee meetings and EGM/AGM.
- To be responsible for representing The Club to external organisations.
CLUB SECRETARY
- To be responsible for the administration of membership to The Club, including the maintenance of records and the collection of membership / affiliation fees.
- To take minutes of all meetings of The Club, including of committee meetings.
- To collect and circulate any relevant information, both within The Club and to official bodies.
- To communicate all information regarding AGMs and EGMs to the membership.
- To ensure a fair and adequate system for nominations, voting and proxies for EGM/AGM.
CLUB TREASURER
- To maintain the accounts of The Club, including preparing financial reports for committee meetings and AGMs.
- To ensure proper financial procedures are followed and that funds are spent to promote the objectives of The Club.
- To seek additional sources of income, grants and coordinate donations.
INCLUSION AND WELFARE OFFICER
- Promote understanding amongst club members of all forms of discrimination, prejudice and tolerance while promoting inclusivity within the club.
- Acting as safeguarding lead for our members.
- Ensuring support is available / signposting is provided for physical and emotional wellbeing.
- Lead on responding to members bringing inclusion and welfare issues to the Committee’s attention.
- Lead on committee in encouraging people from all sections of our communities to join us participate.
- Work with committee to publicise the group in places that reach diverse communities.
RACE SECRETARY
- Source information on races which may be of interest to club members or help to promote the club’s aims & constitution.
- Organise distribution and dissemination of race details to the club membership, including but not limited to entry fees, times and locations.
- Assist with travel arrangements, including directions and potential car sharing, amongst the club members, though not to be responsible for providing all transportation.
- Maintain records of club member race attendance and results, to be made available on the website and on request.
MEDIA SECRETARY
- Management and updating of the Birmingham Swifts website.
- Lead on and develop the Birmingham Swifts Social media presence and response.
- Management of the Birmingham Swifts brand following existing brand guidelines.
- Updating of existing promotional items from archived documents to meet current need.
- Support the promotion of Races and Social Events in conjunction with the organisers.
- Management of the Birmingham Swifts’ relationship with local media, LGBT community groups and / or other relevant media outlets to publicise Birmingham Swifts.
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It’s going to be an exciting year ahead!
